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21. General Meeting



(a) A general meeting shall be held once in every calendar year, after the first day of January and before the first day of October at a place determined by the Board. The above-mentioned general meeting shall be called Annual General Meetings. All other general meetings shall be called Special General Meetings.

(b) Special General Meetings of members may be convened at any time by the Executive Director under the direction of the Board and shall be convened on the requisition in writing of not less than four members of the Board or not less than ten members of the Association.

(c) Not less than fourteen days notice of a Special General Meeting shall be given to members and such notice shall specify the general nature of any business intended to be transacted at such meetings.

(d) Not less than twenty-eight days notice of any Annual General Meeting shall be given to members and such notice shall specify the general nature of any business intended to be transacted at such meetings.

(e) At every Annual General Meeting or Special General Meeting, the chair shall be taken by the President or in his/her absence by the Vice President or failing that by a Chairperson selected by the members present at such meeting.

(f) Proxy
(i) In this rule "representative" means a person appointed by an instrument by way of proxy or by a power of attorney.
(ii) A member may vote personally or by his/her representative, such voting shall be by a show of hands.
(iii) Voting by proxy is permitted at any Annual General Meeting or Special General Meeting of the Association. Every instrument appointing a proxy must be in writing under the hand of the member or the member's representative and must be deposited with the President of the Association or the Director no later than the commencement of the meeting. No person shall be appointed as proxy who is not a member, or a partner, director or senior executive office or a full member. Every instrument of proxy shall, as nearly as circumstances permit, be in the following form:

Form of Proxy
I ………………………………………………………………………………………………………
Being a full member of the Life Brokers Association hereby appoint
…………………………………………………………………………………………………………
As its proxy to vote on its behalf at the Annual General Meeting of the Association to be held
On the ………….. day of …………………………... in the year ………….. and at any adjournment thereof.

DATED on the ………………….. day of ……………………………. in the year ………….
Signed: ………………………………………………………………………………………………...
Member: ………………………………………………………………………………………………


(g) A member may by power of attorney, duly executed in the presence of one witness, appoint an attorney to vote and sit on his/her behalf, at any meeting and such power of attorney shall, not less than forty eight (48) hours before the time of holding the meeting at which the attorney proposes the vote, be produced for inspection at the registered office of the Association. The Association may at any time waive the foregoing requirements of the power of attorney.

(h) All questions arising at a Special or Annual General Meeting of the Association shall be determined by a majority of not less than seventy five percent of the persons voting thereat upon a show of hands, or if a ballot is duly demanded by any five members present at the meeting, by a majority consisting of no less than seventy five percent of the votes given on such ballot. On a show of hands each person present at the meeting is entitled to vote (whether personally or as a
representative) shall have one vote only.

(i) The business of the Annual General Meeting shall be:
(i) To receive the annual report of the President.
(ii) To receive the annual income and expenditure account, balance sheet and auditor's report.
(iii) To receive the appointments to the Board of Management for the ensuing year.
(iv) To appoint an auditor for the ensuing year.
(v) To transact any other business which may properly be brought before the meeting.

(j) No business shall be transacted at any meeting unless a quorum is present at the commencement of such business. Such quorum shall be ten full members either personally present or represented by proxy save as hereinafter provided for in sub-clause (l) hereof.

(k) If within half an hour from the time appointed for the meeting, a quorum of members is not present; the meeting if convened upon the requisition of members shall be dissolved. In any other case it shall stand adjourned to some convenient time and place to be determined by a majority of the members present. No person shall be eligible to speak, vote or take part in any meeting, either in person or by proxy unless such person is a financial member. A member shall be deemed to be a financial member unless he/she is more than three months in arrears with his/her subscription or levy.

(l) Whenever a secret postal or other secret ballot is required to be held, the meeting shall forthwith appoint a returning Officer to conduct such a ballot.